Category: Dealing with People

Book Recommendation: “The Imperfectionists”


21i4J04UUZL._AA160_Tom Rachman's "The Imperfectionsts" have received the most glowing literary reviews for a debut novel I've ever encountered.  It is, indeed, a wonderful book.  Maybe one day, I will switch to cultural critique and start writing belletristic essays about artistic qualities of creative endeavors.

For now, though, this is a blog for working stiffs, primarily those operating in entrepreneurial environment with all its quirks, disadvantages, vulnerabilities, strange dynamics and faulty objectives.  Unexpectedly, in addition to its novelistic value, "The Imperfectionists" had something remarkable to offer from that standpoint as well.  Its setting, "the paper," is a microcosm of the small-business universe.  The book dissects extremely personal matters of human misery; and the author appears to be digging deep into his first-hand experience with actual people, whose traits fed his imagination.  Yet, these characters turned out to be a surprising array of archetypes we meet everyday in our offices.

You've got a backstabbing bully, who uses the little authority his position allows him to doll out misery to others and boost his own ego by spewing teasing insults.  You've got a quiet schemer, who hides behind the wall of seeming indifference, while devising and implementing his intricate plan of revenge and ascension.

You've got your driven career woman who will sacrifice everything, including her own happiness, in the pursuit of what she defines as success.  And you've got a perfectionist with encyclopedic knowledge of all matters related to his profession and ambition of high quality.

You've got your obsessive-compulsive sloppy staffer, who has been there for twenty years, still as mediocre as ever and ridden with fears of dismissal, displaying the full spectrum of passive-aggressive behavior.  And so on, and so forth…

There is even a painfully familiar female CFO who thinks that the other employees "can't accept that she's young and a woman and above them in the food chain.  But she's the one keeping them employed."  Sounds familiar?

And yes, there is the expected succession of private owners: from the brilliant founder; to the son, desperately trying to prove his worthiness, but failing exactly because of that; to the completely disinterested and unfit grandson.  None ever caring about people they employ and at the end betraying their own legacy.

The business is small, struggling in the era of media transformation, dying…  I was astonished with Mr. Rachman's description of the strange sensation overwhelming the employees when they realize  that this stage of their lives is over – I have observed these emotions in people's eyes myself: "All these years, they have vilified the paper, but now it's threateining to quit them, they're desperately in love with it again."

Isn't this amazing that inside a very private book we still find characters so familiar, we recognize them as if they were our co-workers and, in some ways, ourselves.  What does it say about us?  Is it possible that with all our uniqueness and human individuality, when it comes to our jobs, we just fall into the draws of files organized by type?

CFO Folklore: Defensiveness and Excuses


Coyote-Canis-Latrans-Puppy-28811856-0 It's funny how we, humans, manage to degenerate powerful natural instincts into regressive psychological traits. Look at that little coyote pup.  Something has attracted his attention.  He is in full alert, assessing the situation, deciding if its dangerous; ready to fight or flight – a perfect display of a healthy defense mechanism crucial for survival.  

People are granted the same insitincts.  Of course, those of us living in "civilized" conditions are rarely presented with real danger.  On the other hand, mentally we are constantly put to test.  The instincts are pushed into psyche, and there, they deteriorate into Freudian ego defense mechanisms, which can get neurotic and pathological.

CFOs and Controllers deal with defensiveness and rationalization (aka making excuses) all the time.  People become defensive at the slightest hint of criticsm, which frequently exists only in their imagination.  They don't understand that instead of helping them to survive, this degenerated mechanism makes them more vulnerable by exposing their insecuruty, fearfulness and anxiety.

A few years back I had an employee who was the best expert of trade finance documentation I've ever met.  At the same time, he was an incredibly difficult person.  Eventually I found out that this guy had a misfortune of being raised by an extremely critical adoptive father.  As unlikely as it sounds, in the early 80s, just 20 years old, he got hitched to a woman who hated everything about him.   As the result, he developed a severe case of defensiveness. 

Just invinting him to my office to discuss a business issue was enough to put him into a state.  Walking into my door, he already looked like an angry animal forced into a corner and ready to bite.  It would usually take me at least ten minutes of casual small talk to bring him back into normality, before I could address the matter at hand.

Of course, on few occasions I needed to point out a mistake or an inaccuracy.  What a nightmare! He wouldn't let you finish the first sentence: "I am swamped!  You gave me too much work!  It is impossible to deal with that bank!  I will not let you blame me for this!  " he would shriek, even though it was never about the blame.  His desire to shield himself from the imaginary threat was so strong – like a child, he would cover his eyes with his hand, avoiding your eyes.  He looked helpless, pitiful, and guilty.  Most importantly, the problems remained unresolved.  It was really painful.

Here is my advice: don't get defensive when you are criticised, justly or unjustly.  Listen.  Think.  Evaluate.  Maybe you will hear some constructive insights.  Maybe you could have done something differently and achieve better results.  Recognizing that will give you an opportunity to (1) disarm your opponent by owning up to your mistake and (2) find ways to avoid this situation in the future.  At the very least, you will save yourself from an emotional sparring match that cannot resolve anything.  Trust me.  I've been there – on both sides.

Bean Counters vs Breadwinners


I hope my fellow CFOs and Controllers don't mind my calling us "bean counters."  After all, I am one of them and, hence, it's Ok.  It's like with all derogatory terminology – if you belong to the group, you are allowed to use it.  And if that name-calling has upset you, beware – this is just a beginning.

The truth is, many of my peers are just that – the bean counters limited to their narrowly defined tasks, thus contributing to the frequently observed conflict between finance and accounting on one side and the revenue generators on the other.  Both sides have to tolerate each other, but it is a precarious armistice. 

CFOs and Controllers think that sales and operational people don't work too hard, while getting high performance-based compensation.  They are loud and overconfident, while not necessarily well educated and intellectual.  They are never in the office, taking long lunches with customers and prospects.  When they are in the office, they are on the phone most of the time.  They take paid trips to foreign lands and get car allowances for their domestic travels.  They jeopardize the company's well-being with their grandiose "strategic" deals that end up losing money.  Most importantly, they wouldn't be able to do anything without our funding their transactions, controlling their profits, calculating their commissions and reporting their results.

On the other hand,  VP of Sales and COOs think that they are the moving gears of the company.  They despise the bean counters for stifling their "important" deals with "useless" profitability criteria, for knowing how much money they make and for suspecting that there is nothing behind the confident appearance – just the rolodex and lots of air.  Most importantly, they feel that their unique ability to bring business is not respected enough.  Money is not everything, you know.      

The fact is, however, that a sales (or procurement, or operations, or trading,) ace does possess a truly unique ability to generate revenue with skills that frequently have nothing to do with education, professionalism, or intellectual expertise.  There is a reason you don't need a college degree to obtain trading, brokerage, insurance, or real estate licenses.  You definitely don't need an MBA to become a VP of Sales.  These jobs require intuitive abilities and social skills of a very special sort.  Trust me, not too many people are born with those talents.   The real great ones are quite rare. 

It must be said that I am one of the few CFOs who always support the people responsible for bringing business to the company, even if they don't like me.   Many of my colleagues forget that all our functions are secondary and subservient.  Everything that we do either facilitates the breadwinners' success (and failure) or reports it.  That's all. 

Without them I wouldn't have my job.   They are the ones responsible for generating enough dough to cover my salary, benefits and bonuses.  And if I could do what they can, I would have. 


No Tip Reciept: The Legal Obligations of a Waitress


5510tA couple of weeks ago (I apologize for the delayed reaction) AOL Jobs featured a Claire Gordon's article about Victoria Liss, a waitress/bartender (the author called her both), who posted a copy of a customer's receipt on her Facebook page together with a photo of some guy who just happened to be the customer's double namesake.  She's done this in retaliation for a zero-tip and a note the customer wrote at the bottom, which basically amounted to a personal attack on her appearance.

The article has generated over 3500 comments.  If you scroll through them, you'll notice that most fall into two groups.  Those written by people, whose income at some point in their lives depended on tipping generosity, express compassion and support for Ms. Liss's being hurt by the "horrible" treatment; many share their own experiences of customers' "unfairness."  Others emanate the collective contempt towards the "obnoxious" expectations of tips by service industry professionals (especially in food and drink establishments), regardless of the quality of their work.  Many state that tips are essentially performance bonuses – a valid point I strongly uphold.

What surprises and worries me is that only a handful of commentators address the most important issue of the story – the illegality and immorality of Ms. Liss's act of publicizing the receipt to the whole world.  You see, it wasn't hers to use as she pleases.  A credit card receipt is a financial and legal instrument that binds together at least four entities: a credit card holder (customer), a credit card acceptor (merchant, in this case the restaurant as a legal entity and its owners), a credit card issuer (bank), and a payment clearance party (merchant service provider).  Do you see a waitress anywhere on this list?  With respect to the receipt, the server has a fiduciary duty to her employer to pass it to accounting.  That's it.  She was not supposed to copy it, take it out of her place of employment, or use it any other way.  Ms. Liss's actions violated the customer's personal rights to privacy and broke the fiduciary trust of her employer.   In addition, all those financial parties to the transaction are bound by the federal law to protect the credit card holders' privacy.   Ms. Liss exposed all of them to a possibility of civil legal actions and regulation censures.

Technically, every single party injured by Ms. Liss have rights to go after her: the customer, the poor innocent guy whose picture she posted, the employer, the merchant service provider, and the bank that issued the credit card.  At the very least, she should be fired.  And if I was in charge of Facebook's policy-making, I would close her account as well.  This has nothing to do with the freedom of speech – this is aiding in an illegal activity.             

Legal issues aside, what's up with the fact that she couldn't even remember the customer's face and got the wrong guy's picture?  Why nobody questions that?  

And I cannot help myself wondering about the other side of the story.  What prompted the customer to be so extreme?  Just your basic assholiness?  I doubt that.  Leaving no tip is one thing, but the text of the note may signify a reactive response to something that transpired beforehand.  Ms. Liss admits herself that her suggestion of fats multiplied by carbs was not welcomed by the guests.  What happened after that?  Did she walk away, mattering snide remarks about anorexia and bulimia?  You know, in that quite audible whisper, mastered so well by disgruntled service workers – the waitresses, the bartenders, the bank tellers, the park attendants, and so on, who hate their jobs and resent their customers.  At one point or another we all have been exposed to their passive-aggressive harassment.  Trust me, it can unbalance even the most stable of customers.     

Follow-Up to Dealing with Lawyers Post


11times_sq_03_2 Every empirical truth, even though is proven correct in most cases, has an exception.  Not all super-rich people are intellectual sadists, some celebrity children are actually incredibly talented and deserve to be where they are, some family businesses do not get ruined by subsequent generations, not all entrepreneurs are control freaks, not everything that Karl Pilkington says is innocent's wisdom, not all small businesses must be nurtured into survival, and for some young people the post-graduate degrees still may be the best alternative (those who consistently read my blog will know in which posts I've covered these issues, others may want to check them out in the archives).

And not all lawyers are made from the same dough.  There is a law firm that I've known for 15 years now that I really-really like.  Moreover, I try to work with them every chance I get.  I wanted to mention them as an exception that proves the rule in the original post on lawyers, but it came out too long and I don't like hurting the readers with oversize entries.  So, now they get their own separate honor post.

Zukerman Gore Brandeis & Crossman LLP was established in 1988.  In 1996 my CEO of the time and I were working on a $350-million annual contract with our largest supplier.  This was a young fast-growing entrepreneurial organization that did not have much of professional support prior to my arrival.  I wanted to bring into this deal sharp and hungry corporate attorneys to match our own hard-working ethics. 

When one of my networking contacts put me in touch with Nat Gore, I was instantly impressed (and that's a feat!) by his ability to cut straight into the heart of the matter.  It was like we were on the same intellectual wave.  Moreover, there were never any hints of arrogancy or disrespect.  This was especially impressive, considering that my boss was a suddenly very rich immigrant with terrible English.  Truth be told, even in New York City, there are plenty of xenophobes, but not these people.

As I always say, it's all about the quality of upbringing.  And these are cultured, well-mannered, smart as hell guys.  I never asked, but they probably got together because they had similar work ethics and attitudes.  But the most important thing is that they possess the quality that I highly treasure – they are experts.  Whatever I threw at them over the years – corporate agreements, venture capital investments, SEC inquiries, disputes with insurance companies, international taxation, foreign court testimonies, depositions – their handling of the matter was always superior and expedient.

Let me tell you, these are the only attorneys that I can rely on 100% and don't try to write documents for them.  Even though they are very fair: they are the only ones who will acknowledge that you wrote a good letter and there is nothing to add or subtract.

I am very happy that over the years they grew bigger and stronger: there is a total of 11 partners now, 3 attorneys of counsel, and 8 associates.  This Friday they are moving to brand new offices in that beautiful Eleven Times Square building.

Good luck to you at your new home, guys!